Acknowledgement of Risk, Waiver, and Release of Liability
A child’s participation in camp activities, events, or programs conducted by SUMMER CITY ADVENTURES, INC., its employees and agents (the “Camp”) involve inherent and unavoidable risks of physical injury or harm and, despite reasonable precautions, it is impossible for the Camp to enumerate or eliminate all possible risks or guarantee safety. For example, there are risks associated with all physical activities, sports and games, and the use of equipment, which may break, malfunction, or cause injury even when used as intended. DESPITE THESE RISKS, I AUTHORIZE MY CHILD(REN) TO PARTICIPATE IN ALL CAMP ACTIVITIES AND, ON BEHALF OF MYSELF, MY FAMILY, AND MY MINOR CHILD(REN), TO THE FULLEST EXTENT PERMITTED BY LAW, HEREBY WAIVE AND RELEASE ALL CLAIMS, DEMANDS, ACTIONS, CAUSES OF ACTION, COSTS, LOSSES, EXPENSES, MEDICAL BILLS, AND LIABILITIES OF ANY KIND OR NATURE (“CLAIMS”) INCLUDING BUT NOT LIMITED TO CLAIMS OF INJURIES, HARM OR LOSS ARISING FROM MY CHILD(REN)’S CAMP PARTICIPATION, CAMP ACTIVITIES, OR THE CAMP’S NEGLIGENCE, ACTION OR INACTION, WHICH MAY BE ASSERTED BY ANY OF US AGAINST THE CAMP, ITS STAFF, EMPLOYEES, AND AGENTS, AND I HEREBY AGREE TO INDEMNIFY, DEFEND AND HOLD THEM HARMLESS FROM ANY SUCH CLAIMS.
Camp employees are authorized to act in their reasonable judgment in any situation requiring medical attention for my child(ren), including without limitation, administering first aid and, if necessary, calling an ambulance for transport to a nearby medical facility. I acknowledge the costs of any transport or medical treatment needed regardless of whether the costs are covered by medical insurance.
Camp Policies
PHOTO RELEASE. The Camp regularly takes photographs, audio recordings and videos of participating children and retains all rights, title and interest therein. The Camp takes care that use, display, and dissemination of these materials are accomplished in a thoughtful and safe manner. They may be shared with Parents/Guardians and other families in a variety of ways: on our websites, via email, through their Summer City Adventures online account, and posting at the Camp location. In addition, they may be used by the Camp for general business and marketing purposes, including online. By signing below, you give permission for the Camp to take photographs, audio recordings, and videos of your child(ren) and to use them as described above. If you have questions or concerns regarding the use of materials featuring your child(ren) publicly, please contact
josh@summercityadventures.com
Parents/Guardians may not take photographs, audio recordings, or videos of any other children, staff, or families at the Camp. Participating children are also prohibited from taking photographs, video, or audio recordings on personal or other devices, except during activities where the use of devices are permitted as part of a program. In no event should any content be transmitted, uploaded, posted online, or shared electronically, except for projects created as part of a program that are transmitted to a Parent/Guardian’s Summer City Adventures online account. Upon the Camp’s request, Parents/Guardians and children will delete any such content from devices, sites, platforms, or other media.
HEALTH INFORMATION. Families are responsible for providing accurate and complete medical, behavioral, allergy, and dietary restriction information critical to their child(ren)’s safe enjoyment and participation in Camp activities.
FOOD ALLERGIES. All food served at Camp is prepared and/or sourced off-site and the Camp is unable to guarantee that snacks and lunches provided or ingredients used in food activities (i.e. ‘The Bakery’) are safe for exposure to or consumption by children with severe food allergies. As such, children with severe food allergies are
required to bring food from home each day that does not contain nuts or shellfish, and which is ready-to-eat (since refrigeration and/or heating are not available), and they are not allowed to participate in any food activities at Camp. Families may request to have their child(ren) sit separately from other campers during lunch for allergy safety by calling the Camp at 815-354-0662 or updating their camper’s profile in their Summer City Adventures account.
NUT-FREE LUNCH. At Summer City Adventures, the safety and well-being of every camper is our top priority. To protect campers with severe peanut and tree nut allergies, our camp is a completely nut-free environment. This means that no foods containing peanuts, tree nuts, or nut products are allowed in lunches or snacks brought from home.
I understand and agree that:
1. I will not send any foods containing peanuts, tree nuts, or nut-based ingredients in my child’s lunch or snacks.
2. I will check all labels to ensure foods are nut-free before packing them. 3. I understand that foods “processed in a facility that also processes nuts” may still pose a risk and will make every reasonable effort to avoid these when possible.
4. I understand that if nut products are discovered in my child’s lunch, camp staff may need to remove or replace those items for the safety of all campers.
By agreeing to the terms, I acknowledge my responsibility to help maintain a safe, nut-free environment at Summer City Adventures.
MEDICATIONS. Medication required to be taken at Camp must be provided to staff at check-in with a completed Medication Authorization Form providing written consent for its administration by staff. Medication must be labeled with the child’s name and in its original container. A family’s instructions cannot conflict with the prescription or product label instructions. Medication will be kept in Camp headquarters during the day and may be picked up by an adult at check-out each day or at the end of the Camp session. Additional documentation and/or processes relating
to the administration of medication may be required to meet applicable state requirements.
TOILET TRAINING / BATHROOM INDEPENDENCE. Children are expected to be fully toilet trained and able to use the bathroom independently. This includes not wearing diapers/training pants, not having daily or frequent accidents, being able to anticipate and communicate if they need to go to the bathroom and stop what they are doing with enough time to get to the bathroom, being able to take off their clothes and put them back on without assistance as needed, wiping/cleaning themselves after using the toilet without assistance, and washing and drying hands. Reasonable accommodations will be explored for children with documented medical conditions.
WHAT TO BRING / NOT BRING FROM HOME. Children should bring a reusable water bottle (labeled with their name), swimsuit and towel (if water activities are scheduled), a change of clothes/shoes (if they are toilet trained but occasionally have accidents), layers depending on the weather, and athletic/close-toed shoes if they will participate in sports or active games.
Children are prohibited from bringing cellphones, tablets, game systems, card games, toys or novelty items, project materials or props, valuables, money, animals, illicit substances, weapons or contraband. Smart watches must be in school or airplane mode while at camp. If cell phone features are utilized (calling, texting, gaming/photos) it will be considered prohibited as above.
SICK CAMPER / WHEN TO STAY HOME. Children must stay home or be picked up promptly if they exhibit or have exhibited any of the following within the last 24 hours:
● fever, cough, shortness of breath, sore throat, chills, body aches, fatigue, headache, nausea or vomiting, diarrhea, new loss of taste or smell or eye drainage.
● symptoms of a contagious disease or illness that presents a risk to others, including COVID-19, unless the child’s regular physician confirms the child is not contagious or the contagious illness has resolved.
Additional measures may be taken depending on the medical circumstance as required by local health departments, the CDC or other public health entities.
CONDUCT. The Camp reserves the right to terminate its relationship with any family or individual in appropriate circumstances. It is possible to end our relationship with one Parent/Guardian, while designating the other as the sole point of contact, if the situation lends itself to this solution. Activities warranting termination include, but are not limited to:
● failure or refusal to abide by camp policies or regulatory requirements;
● failure or refusal to accept and cooperate in camp decisions or practices;
● bullying, physical abuse, or verbal abuse toward staff, children, or other parents, including racial slurs, hate speech, cursing or swearing;
● inappropriate, discourteous, or disrespectful interactions toward or communications with others, including on social media;
● failure to pay registration; or
● demand for special treatment or services that are not provided to others, cannot reasonably be delivered by the program, or are outside the philosophy of the program.
The Camp will attempt to discuss its concerns and allow a family the opportunity to correct inappropriate or disruptive conduct. However, the nature and/or severity of the conduct may require immediate termination.
REFUNDS & PAYMENTS. If a cancellation occurs prior to April 1, 2026 the deposit less the $100 application fee is refundable. Deposits are non-refundable and non transferable after April 1, 2026. There will be no refunds after April 1, 2026. Camp Tuition is non-transferable to another child.
We are not issuing refunds for any illness that your child develops during the camp season including but not limited to: COVID-19, strep throat, flu, ear infections, chicken pox, whooping cough, head lice, pink eye, etc. Additionally, refunds will not be issued if your camper must quarantine due to an exposure of COVID-19 in the group.
Assumption of Risk Policy
Camp activities may include outdoor play, field trips, swimming and water activities, themed events, and visits to venues such as indoor fun parks and arcades. While our team prioritizes safety and supervision at all times, participation involves inherent risks, including the potential for injury or property loss. By enrolling your child, you acknowledge and accept these risks and agree that the camp, its staff, and affiliates are not liable for injuries, losses, or damages resulting from ordinary participation in camp activities.
Release of Liability
By enrolling my child in Summer City Adventures, I acknowledge that camp activities may include outdoor play, indoor play, field trips, swimming and water activities, themed events, and visits to indoor fun parks and arcades. I hereby release and hold harmless Summer City Adventures, its owners, staff, volunteers, and affiliates from any and all liability for injuries, accidents, or losses that may occur during participation. I understand that reasonable precautions will be taken for safety and supervision, and I voluntarily assume full responsibility for any risks associated with my child’s participation in camp activities.
Medical Emergencies
In the event of a medical emergency, Summer City Adventures staff will make every effort to contact the parent/guardian immediately. If necessary, camp staff are authorized to seek emergency medical treatment for my child, including transportation to a medical facility. I understand that every effort will be made to provide appropriate care, but I release Summer City Adventures, its staff, and affiliates from liability related to emergency medical treatment provided in good faith. I also acknowledge that I am responsible for all medical costs, fees, or expenses incurred as a result of such treatment.
Payment Policy
A non-refundable deposit of $600 is due upon registration to secure your child’s spot at Summer City Adventures. This deposit will be applied toward the total camp fee. Full payment may be made at the time of registration or in two installments. If paying in two
installments, the final payment is due by May 1. After this date, no refunds will be issued for any reason.
Accepted payment methods include ACH, Mastercard, Visa, Discover, Zelle, or Venmo. Parents/guardians are responsible for any fees resulting from declined credit cards, insufficient funds, or other payment issues. Failure to make payments on time may result in forfeiture of your child’s spot.
